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AGENDA OF THE REGULAR MEETING OF THE
LOS ANGELES BOARD OF HARBOR COMMISSIONERS
THURSDAY, MAY 1, 2008, AT 8:30 A.M.
PORT OF LOS ANGELES ADMINISTRATIVE BUILDING
425 S. PALOS VERDES STREET
SAN PEDRO, CA 90731
BOARD OF HARBOR COMMISSIONERS
President S. David Freeman
Vice President Jerilyn López Mendoza
Commissioner Kaylynn L. Kim
Commissioner Douglas P. Krause
Commissioner Joseph R. Radisich
B. COMMENTS
FROM THE PUBLIC ON NON-AGENDA ITEMS
C. REPORT
OF THE EXECUTIVE DIRECTOR
D. REPORTS
OF COMMISSIONERS
E. BOARD
COMMITTEE REPORTS
F. PRESENTATIONS
1. Eastview
Little League, Knoll Hill
Dave
Stanovich, Past President
G. APPROVAL
OF MINUTES OF A PREVIOUS MEETING
Minutes of the regular meeting of
the Los Angeles Board of Harbor Commissioners of March 20, 2008 for
approval.
H. REPORTS
OF THE EXECUTIVE DIRECTOR
Consent
Items
(1-12)
Debt Management
1. Re: RESOLUTION NO. ____ - TO
PROPOSE FIRST AMENDMENT TO EXECUTIVE DIRECTOR AGREEMENT NO. E6428
BETWEEN THE CITY OF LOS ANGELES AND NORNE, INC.
Transmittals
SUMMARY:
The existing Executive Director Agreement No. E6428 (Agreement) with
Norne, Inc. (Norne) is a one year agreement for a not-to-exceed
amount of $150,000 to provide financial, strategic, and management
advice as requested by the Department’s Deputy Executive Director
or Debt Management Division. The proposed First Amendment
(Amendment) to the Agreement increases the scope of the work to
specifically include the Clean Truck Program, as discussed in
Discussion Item 3 herein. The Amendment also provides for an
additional compensation amount of $300,000 and for a term
not-to-exceed two (2) years from the effective date of the Agreement.
The consulting services provided by Norne will be delivered on an
urgent basis, in order to assist the Department in assessing the
financial, strategic, and management impacts resulting from the
development and implementation of the Clean Truck Program.
Recommendation:
Board resolve that (1) Resolution No. ___ to award proposed First
Amendment to the existing Executive Agreement No. E6428 be approved
for an additional amount of $300,000, which will result in a total
not-to-exceed compensation of $450,000 and for a total term
not-to-exceed two years from the effective date of the Agreement; and
(2) the Executive Director and Board Secretary be authorized to
execute and attest to the proposed First Amendment with Norne, Inc.
for consulting services to support development and implementation of
the Port’s Clean Truck Program.
Environmental
2. Re: RESOLUTION NO. ____ -
PROPOSED SECOND AMENDMENT TO AGREEMENT NO. 2467 WITH ENVIRON
INTERNATIONAL CORPORATION FOR COMPLETION OF THE SOUTHERN CALIFORNIA
INTERNATIONAL GATEWAY (SCIG) ENVIRONMENTAL IMPACT REPORT (EIR) AND
PROPOSED COST SHARE AGREEMENT WITH BNSF
Transmittals
SUMMARY:
Environ International Corporation is currently under contract with
the Port of Los Angeles to provide air quality consulting services
and preparation of the Environmental Impact Report (EIR) for the
Southern California International Gateway (SCIG) Project. Under the
existing scope of work, Environ has already performed some services
in this regard. This SCIG Project is a proposed near-dock intermodal
rail facility that would be located on Port property bordered by
Dominguez Channel, State Route 47, Pacific Coast Highway and El
Segundo Blvd. Staff recommends amending Agreement No. 2467 with
Environ to complete preparation of the EIR and increase the
not-to-exceed dollar amount of Agreement No. 2467 by $,1500,000
thereby increasing the total contract amount to $3,300,000 without a
change in the term.
Additionally,
the project Applicant, Burlington Northern Santa Fe Railway (BNSF),
will pay half of the EIR preparation costs. Staff recommends the
approval of the BNSF Cost Share Agreement.
Recommendation:
Board resolve that (1) Resolution No. ___ for Amendment No. 2 to
Agreement No. 2467 be approved and the Cost Share Agreement with BNSF
be adopted; (2) Amendment No. 2 to Agreement No. 2467 with Environ to
increase the total contract from $1,800,000 to $3,300,000 to complete
preparation of the SCIG EIR be approved; (3) the Cost Share Agreement
with BNSF be approved; and (4) the Executive Director and Board
Secretary be authorized to execute and attest to said amendment and
cost share agreement for and on behalf of the Board.
Real
Estate
3. Re: ORDER NO. ____ - PROPOSED
SECOND AMENDMENT TO EXECUTIVE DIRECTOR AGREEMENT NO. E6310 WITH
GAMBOL INDUSTRIES, INC. FOR MARINE CARETAKER/PROPERTY MANAGEMENT
SERVICES AT THE FORMER SOUTHWEST MARINE FACILITY
Transmittals
SUMMARY:
The proposed action requests approval of a Second Amendment to
Agreement E6310, which will amend the term of the agreement with
Gambol Industries, Inc. (Gambol) from two years to a month-to-month
agreement, with a termination date of no later than April 17, 2009.
Recommendation:
Adoption of the Order approving the Second Amendment to Executive
Director Agreement No. E6310, which will amend the term of the
agreement from two years to a month-to-month agreement with a
termination date of no later than April 17, 2009, and the termination
provision be changed from a 60-day notification requirement to 30
days.
Port
Police
4. Re: RESOLUTION NO. ____ - AWARD
OF CONTRACT NO. 39417 FOR PURCHASE OF MOBILE DATA COMPUTERS AND
RELATED EQUIPMENT FOR PORT POLICE PATROL VEHICLES TO COMPUTER
DEDUCTIONS, INC.
SUMMARY:
Award of Contract No. 39417 to Computer Deductions, Inc. (CDI), 1400
East Wilshire Avenue, Santa Ana, California 92705, for the purchase
of mobile data computers (MDCs), mounts, consoles and related
equipment to be installed in Port Police Patrol vehicles for a total
amount of $406,676. The computers are necessary to give Port Police
Officers access to the Los Angeles County Justice Data Information
Center (JDIC).
Recommendation:
Board resolve that (1) approval be granted for awarding of Contract
No. 39417 to Computer Deductions, Inc. for the purchase of mobile
data computers, mounts, consoles and related equipment for
installation in Port Police vehicles, including all features and
options as outlined in Formal Bid Request Number F-574, in a total
amount of $406,676; (2) the Executive Director be authorized to
execute the contract on behalf of the Board; and (3) Resolution No.
____ authorizing the Award of Contract No. 39417 be adopted.
5. Re: RESOLUTION NO. ____ -
PROPOSED AGREEMENT BETWEEN THE CITY OF LOS ANGELES, HARBOR DEPARTMENT
AND RISK CONTROL STRATEGIES FOR COUNTER-TERRORISM, TACTICAL AND
PUBLIC SAFETY TRAINING AND PLANNING, AND INFRASTRUCTURE PROTECTION
WITHIN SAN PEDRO BAY
Transmittals
SUMMARY:
Los Angeles Port Police request Board approval of a one-year
agreement with Risk Control Strategies, Westlake Village, California,
to develop training plans and protocols for the protection of the
Port of Los Angeles’ infrastructure and commerce. This agreement
will build upon the body of work developed by this contractor in a
previously lapsed contract. This training model will emphasize
critical infrastructure protection, vulnerability identification and
response to shore-side threats. The contract will not exceed
$240,000.
Recommendation:
Board resolve that (1) the proposed agreement for a one-year term,
for a total amount not-to-exceed $240,000 to Risk Control Strategies
be approved; (2) the Executive Director and Board Secretary be
authorized to execute and attest to said agreement, for and on behalf
of the Board; and (3) Resolution No. ____ authorizing the proposed
agreement with Risk Control Strategies (RCS) be adopted.
Commission
Office
6. Re: RESOLUTION NO. ____ -
PROPOSED PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF LOS ANGELES
HARBOR DEPARTMENT AND ROBERT P. HENRY, JR., SAN PEDRO, CA
Transmittals
SUMMARY:
The proposed Agreement with Robert P. Henry, Jr., a registered Small
Business Enterprise (SBE) will provide services and guidance to the
Board of Harbor Commissioners on all aspects of their role within the
Harbor Department (Department) and facilitate their requests for
information and service. The Agreement also provides for Mr. Henry
to train Department staff in the procedures and processes regarding
the interface between the Department and other City governmental
entities and use of his over 30 years of experience in City
government to assist staff in devising solutions to complicated
processing issues. In addition, Mr. Henry authors Board related
documents as needed and will collaborate with the Department’s
Executive Director in researching and compiling historical
information on the Department and the City of Los Angeles. Mr. Henry
will also assist the Department in the procurement of additional
replica trolley cars and work with the Department in developing a
vision and practical plan for a rail transportation museum to be
constructed at the Port. This proposed Agreement shall not exceed
$532,440 for the three-year term.
Recommendation:
Board resolve that (1) Resolution No. ____ and the Agreement with
Robert P. Henry, Jr. be adopted; and (2) the Executive Director and
Board Secretary be authorized to execute and attest to the proposed
Agreement with Mr. Robert P. Henry, Jr., for consulting services for
a period of three years, commencing upon execution by the Executive
Director, for a not-to-exceed annual amount of $177,480 and for a
contract not-to-exceed amount of $532,440.
7. Re: RESOLUTION REGARDING
APPROVAL OF COMMISSIONER KAYLYNN KIM’S TRAVEL TO KOREA FOR THE 5TH
ANNUAL INTERNATIONAL CONFERENCE OF AQUAPOLISES 2008
Recommendation:
Adoption of the subject Resolution.
Risk
Management
8. Re: RESOLUTION NO. ____ -
APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN POLA AND THE OFFICE
OF THE CITY ADMINISTRATIVE OFFICER AND THE AGREEMENT BETWEEN THE PORT
OF LOS ANGELES AND MERRIWETHER & WILLIAMS INSURANCE SERVICES,
INC. FOR THE LOS ANGELES BOND ASSISTANCE PROGRAM
Transmittals
SUMMARY:
This program provides assistance to contractors in obtaining payment
and performance bonds. Such assistance looks to enable greater
participation of small local contractors, including M/W/OBEs, in
bidding on Department as well as City projects. Los Angeles City
Charter Section 371(d) requires that bids and proposals include bid
and performance bonds as specified by ordinance. The Los Angeles
City Administrative Code sets forth the requirement for bid bonds at
Section 10.15 (g). Payment bonds are required by Public Contract
Code Section 7100 et seq. Per the Mayor’s direction, the Bond
Assistance Program (BAP LA or Program) is established Citywide at all
departments. The Department is requesting authority to continue its
partnership with the City Administrative Officer (CAO) and other City
proprietary departments to continue our participation in the current
program, which was previously approved by the board on “September
20, 2007. The Memorandum of Understanding (MOU) with the CAO and the
agreement with Merriwether & Williams Insurance Services, Inc.,
523 W. Sixth Street, Suite 815, Los Angeles, CA 90014, provides for
professional services for BAP LA at the Port of Los Angeles. The MOU
and Agreement is for a not-to-exceed amount of $1,162,562 for a
five-year period representing the Department’s pro-rata share of
total costs.
Recommendation:
Resolve that (1) the Board find that the nature of the services
needed to support the Bond Assistance Program BAP LA requires the
utilization of the City’s contracted broker who possesses the
specialized knowledge and expertise required to expand the existing
program to all City proprietary departments, including the Harbor;
(2) the Executive Director be authorized to execute the MOU with the
Office of the City Administrative Officer (CAO) and to continue its
partnership with the other City departments in the implementation of
the Program. The MOU is valid until March 1, 2013; (3) the Executive
Director be authorized to execute the agreement with Merriwether &
Williams Insurance Services, Inc., which will expire March 1, 2013;
(4) Resolution No. ____ approving the proposed MOU and Agreement at a
not-to-exceed amount of $1,162,562 for the contract period be
adopted; and (5) the Executive Director, or her designee, be
authorized to approve project specific surety requests for contractor
bond guarantees.
Engineering
9. Re: RESOLUTION NO. ____ -
PERSONAL SERVICES AGREEMENT FOR ON-CALL LANDSCAPE PLANNING AND DESIGN
SERVICES BETWEEN THE CITY OF LOS ANGELES AND GRUEN & ASSOCIATES,
JACOB CARTER BURGESS, NUVIS LANDSCAPE ARCHITECTURE, AND SEED GROUP
Transmittals
SUMMARY:
The agreement between the City and Gruen Associates – Los Angeles,
California; Jacob Carter Burgess – Los Angeles, California; Nuvis –
Costa Mesa, California; and SEED Group – Torrance, California will
provide on-call, as-needed landscape planning and design support
services. This action will authorize professional services
agreements with the aforementioned consulting firms for a 3 year term
in the amount of $500,000 each, for a total of $2,000,000.
Recommendation:
Resolve that (1) the Board find that in accordance with the City
Charter Section 1022, work under the subject agreements is temporary
in nature and can be performed more feasibly by an independent
consultant rather than by City employees; (2) the subject agreements
with Gruen Associates; Jacob Carter Burgess; Nuvis; and SEED Group;
for a total amount not to exceed $2,000,000 (not-to-exceed amount of
$500,000 for each agreement) and that a 15% contingency not included
in the original contract amount be applied for a total authorization
of $2,300,000; (3) the Executive Director and Board Secretary be
authorized to execute and attest to said agreements for and on behalf
of the Board; (4) Resolution No. ____ be adopted.
10. Re: RESOLUTION NO. ____ -
PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF LOS ANGELES AND URS
CORPORATION AMERICAS FOR DECOMMISSIONING AND DEMOLITION OF BERTHS
70-72 LIQUID BULK TERMINAL (WESTWAY TERMINAL CO.)
Transmittals
SUMMARY:
The agreement with URS Corporation Americas, located in Huntington
Beach, California, provide the Port of Los Angeles with planning and
engineering design services for the Decommissioning and Demolition of
Berths 70-72 Liquid Bulk terminal (Westway Terminal Co.) located in
San Pedro. This action will authorize a professional services
agreement with URS Corporation for a three-year term in the amount of
$3,537,000.
Recommendation:
Resolve that (1) the Board find that in accordance with City
Charter Section 1022, work under the subject agreement is temporary
in nature and can be performed more feasibly by an independent
consultant rather than by City employees; (2) the subject agreement
with URS Corporation Americas in the amount of $3,537,000 be approved
and that a 15% contingency not included in the original contract
amount be applied for a total authorization of $4,067,550; (3) the
Executive Director and Board Secretary be authorized to execute and
attest to said agreement for and on behalf of the Board; and (4)
Resolution No. ____ be adopted.
11. Re: RESOLUTION
NO. _____ - PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF LOS
ANGELES AND TETRA DESIGN INC. FOR THE SAN PEDRO WATERFRONT DOWNTOWN
HARBOR & SALINAS DE SAN PEDRO PROMENADE PROJECTS, ENGINEERING,
ARCHITECTURAL, AND LANDSCAPE ARCHITECTURAL DESIGN SERVICES
Transmittals
SUMMARY:
The agreement with Tetra Design, Inc., located in Los Angeles,
California, provides the Port of Los Angeles with engineering,
architectural, and landscape architectural design services for the
San Pedro Waterfront Downtown Harbor project and the Salinas de San
Pedro Promenade located at Cabrillo Beach. This action will
authorize a professional services agreement with Tetra Design, Inc.
for a three year term in the amount of $8,986,412.
Recommendation:
Resolve that (1) the Board find that in accordance with the City
Charter Section 1022, work under the subject agreement is temporary
in nature and can be performed more feasibly by an independent
consultant rather than by City employees; (2) the subject agreement
with Tetra Design, Inc. in the amount of $8,986,412 be approved and
that a 15% contingency not included in the original contract amount
be applied for a total authorization of $10,334,374; (3) the
Executive Director and Board Secretary be authorized to execute and
attest to said agreement for and on behalf of the Board; and (4)
Resolution No. ____ be adopted.
Accounting
& Budget
12. Re: RESOLUTION NO. ____ -
APPROVAL TO IMPLEMENT THE AMERICAN EXPRESS CORPORATE/ GOVERNMENT CARD
PROGRAM AND MEETING PLANNER’S ACCOUNT SERVICES
Transmittals
SUMMARY:
The Los Angeles Board of Harbor Commissioners is requested to
approved the use of the American Express Corporate/Government Charge
Card Program and Meeting Planners’ Accounts (the “Program”) as
the Port’s charge card for business and travel services, and
management of meeting events, respectively. The Program will allow a
not-to-exceed amount of up to fifty corporate/government cards,
including the issuance of card-less meeting planners’ accounts, to
pay for Port business expense requirements and meeting events in
accordance with existing Port travel policies and procedures.
Recommendation:
Board resolve that (1) Resolution No. ____ authorizing the use of
the American Express Corporate/Government Card and Meeting Planners’
Account Program be adopted; (2) the Executive Director, or designee,
be authorized to terminate the existing Port credit card program
agreement with Union Bank upon the effective date of the
implementation of the Program; and (3) the Executive Director, or her
designee, be authorized to communicate the American Express
Corporate/Government Card Program transition (phase out) plan to
existing card holders.
Regular Items
(13-14)
Construction
Division
13. Re: RESOLUTION NO. _____ -
AWARD OF CONTRACT – SAN PEDRO WATERFRONT ENHANCEMENTS – 22nd
STREET LANDING, SPECIFICATION NO. 2703
Transmittals
SUMMARY:
This project consists of construction of an 18-acre park at the 22nd
Street Landing as part of the San Pedro Waterfront Enhancement. The
lowest responsible bidder for this project is Griffith Company
located in Santa Fe Springs, California. The contract amount plus
15% contingency is $8,042,300, and the contract duration is 853
calendar days.
Recommendation:
Board resolve that (1) Resolution No. ____ be adopted and approval
be granted for the awarding of the above-mentioned contract to
Griffith Company for Item Nos. 1 through 12 of the proposal schedule
in the amount of $6,993,300; that a 15% contingency not included in
the original contract amount be applied for a total authorized amount
of $8,042,300; and that payment be authorized from the Construction
Account. The contract time for performance of the work will be 853
calendar days from the Notice to Proceed; (2) the Executive Director
and Board Secretary be authorized to execute and attest to this
contract for and on behalf of the Board; and (3) in accordance with
City Charter 655(g), the Board delegate and the Executive Director be
authorized to accept the construction contract upon its completion.
14. Re: RESOLUTION TO ADJUST THE
EXECUTIVE DIRECTOR’S SALARY
Recommendation:
Adoption of the subject resolution.
H. CLOSED SESSION
1. Discussion of pending
litigation entitled: The
United States of America ex rel. State of California ex rel. Stanley
D. Mosler v. City of Los Angeles, et al.,
United States District Court Case No. 02-02278-SJO, pursuant to
subdivision (a) of Section 54956.9 of the California Government Code.
2. Discussion
with legal counsel concerning significant exposure to litigation
[two (2) potential cases], pursuant to subdivision (b)(1) of
Section 54956.9 of the California Government Code.
3. Evaluation
of Executive Director pursuant to Section 54957 of the California
Government Code.
Commission
actions, except actions which are subject to appeal or review by the
Council pursuant to other provisions of the Charter, ordinance or other
applicable law, are not final until the expiration of the next five
meeting days of the City Council during which the Council has convened
in regular session. If the Council asserts jurisdiction during
this five meeting day period the Council has 21 calendar days
thereafter in which to act on the matter.
Please
note that this agenda is subject to revision in accordance with the
Brown Act. In the event the agenda is revised prior to the
meeting, Port staff will endeavor to post the revised agenda on the
Port’s web site (http://www.portoflosangeles.org).
Updated agendas also will be available in hard copy at the
meeting. Live Board meetings can also be heard at: (213) 621-City
(Metro), (818) 904-9450 (Valley), (310) 471-CITY (Westside) and (310)
547-CITY (Harbor).
As a
covered entity under Title II of the Americans with Disabilities Act,
the City of Los Angeles does not discriminate on the basis of
disability and, upon request, will provide reasonable accommodation to
ensure equal access to its programs, services, and activities.
Sign
language interpreters, assistive listening devices, and translation
services may be provided. To ensure availability, 72-hour advance
notice is required. Contact the Commission Office at (310)
732-3444.
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disponibles. Para asegurar disponibilidad, se requiere
solicitarlos con 72 horas de anticipación. Para hacer la
solicitud, llame a la oficina de la Comisión al (310) 732-3444. |
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